> ## Documentation Index > Fetch the complete documentation index at: https://docs.figr.design/llms.txt > Use this file to discover all available pages before exploring further. # Share Links > Create secure, customizable sharing links for design reviews, stakeholder feedback, and team collaboration. # Share Links Share your designs securely with stakeholders, clients, and team members through customizable sharing links. Control access, gather feedback, and maintain design confidentiality. **Secure collaboration:** Share designs with the right people, at the right time, with the right level of access - all while maintaining security and control over your design assets. ## Sharing Options **Open sharing for broad collaboration:** Interface for creating share links with various access and security options **Public link features:** ```yaml theme={null} Access control: - View-only access (default) - Comment permissions - Download permissions - Time-limited access Security options: - Password protection - Domain restrictions - Expiration dates - Access logging Customization: - Custom link names - Branded sharing pages - Welcome messages - Usage instructions ``` **Secure sharing for sensitive designs:** **Controlled access sharing:** * Email-based invitations * Account requirement for access * Revokable permissions * Audit trail tracking **Internal collaboration:** * Organization member access * Department-specific sharing * Role-based permissions * Automatic team sync **Private sharing benefits:** ```yaml theme={null} Enhanced security: - No anonymous access - User authentication required - Activity monitoring - Immediate access revocation Advanced controls: - Granular permission settings - Time-based access windows - Device restrictions - Location-based access ``` **Integration with existing workflows:** ```html theme={null}
``` ```yaml theme={null} Presentation platforms: - PowerPoint/Keynote embedding - Google Slides integration - Figma presentation mode - Custom presentation tools Benefits: - Live design updates - Interactive prototypes - High-resolution display - Seamless presentation flow ``` ```yaml theme={null} Documentation platforms: - Notion page embedding - Confluence integration - Wiki page inclusion - README file displays Use cases: - Design specification docs - Style guide presentations - Process documentation - Training materials ``` ## Access Control Management **Granular access control options:** ```yaml theme={null} View-only access includes: ✅ Design viewing and navigation ✅ Zoom and pan capabilities ✅ Layer inspection (if enabled) ✅ Measurement tools access ✅ Export basic formats (if enabled) Restrictions: ❌ No editing capabilities ❌ No comment creation ❌ No asset downloads ❌ No sharing permissions ❌ No version history access ``` ```yaml theme={null} Feedback and review access: ✅ All viewer permissions ✅ Comment creation and replies ✅ Suggestion annotations ✅ Approval/rejection marking ✅ Thread participation Enhanced features: ✅ @mention capabilities ✅ Comment resolution tracking ✅ Feedback categorization ✅ Priority level assignment ✅ Status update notifications ``` ```yaml theme={null} Advanced collaboration access: ✅ All commenter permissions ✅ Design element inspection ✅ Asset download access ✅ High-resolution exports ✅ Prototype interaction Professional features: ✅ Specification viewing ✅ Code snippet access ✅ Design token inspection ✅ Component library access ✅ Version comparison tools ``` **Temporary sharing with automatic expiration:** Interface showing time-based access controls with expiration settings **Temporal access options:** ```yaml theme={null} Short-term sharing (1-7 days): - Client presentations - Quick feedback rounds - Emergency reviews - Time-sensitive approvals Medium-term sharing (1-4 weeks): - Project development cycles - Stakeholder review periods - User testing phases - Implementation planning Long-term sharing (1-6 months): - Ongoing project access - Client collaboration - Documentation reference - Style guide maintenance Permanent sharing: - Public portfolios - Open source projects - Educational materials - Community resources ``` **Smart permission management:** ```yaml theme={null} Smart access rules: Time-based conditions: - Business hours only access - Weekend restriction - Timezone-aware permissions - Project phase alignment User-based conditions: - Role-specific access levels - Department-based permissions - Seniority-based privileges - Project involvement level Content-based conditions: - Sensitivity level restrictions - Confidentiality requirements - IP protection needs - Client-specific access ``` ```yaml theme={null} Permission automation: Project lifecycle integration: - Discovery phase: Broad access - Development phase: Team focus - Review phase: Stakeholder access - Launch phase: Public sharing User behavior adaptation: - Active users: Extended permissions - Inactive users: Reduced access - High-value feedback: Enhanced privileges - Policy violations: Restricted access ``` ## Feedback Collection **Structured feedback collection:** **Precise feedback placement:** * Pin comments to specific elements * Area-based feedback regions * Page-level general comments * Design-wide suggestions **Organized discussions:** * Reply chains and discussions * Comment resolution tracking * Status updates and follow-ups * Decision documentation **Comment features:** ```yaml theme={null} Rich text formatting: - Bold, italic, underline text - Bullet points and numbering - Link insertion and references - Code snippet inclusion Media attachments: - Screenshot annotations - Reference image uploads - Document attachments - Video explanation links Categorization: - Feedback type tagging - Priority level assignment - Department categorization - Action item identification ``` **Structured review processes:** Assign specific reviewers with defined responsibilities and deadlines Gather structured feedback with approval/rejection decisions Facilitate discussion and resolution of conflicting feedback Document final decisions and approval for implementation **Workflow automation:** ```yaml theme={null} Automated notifications: - Review assignment alerts - Deadline reminders - Feedback submission confirmations - Approval milestone notifications Progress tracking: - Review completion status - Outstanding feedback items - Approval percentage tracking - Timeline adherence monitoring ``` **Feedback pattern analysis:** Analytics dashboard showing feedback patterns, response times, and collaboration metrics **Feedback metrics:** ```yaml theme={null} Engagement analytics: - View duration and frequency - Comment volume and quality - User participation rates - Response time analysis Quality indicators: - Actionable feedback percentage - Resolution rate tracking - Stakeholder satisfaction scores - Design iteration efficiency Collaboration insights: - Most active contributors - Feedback category distribution - Peak collaboration times - Cross-functional participation ``` ## Security and Privacy **Comprehensive security measures:** ```yaml theme={null} Data security: - TLS 1.3 for data transmission - AES-256 encryption at rest - End-to-end encryption for sensitive shares - Secure key management Access security: - Multi-factor authentication support - SSO integration capabilities - Session management and timeouts - Device fingerprinting ``` ```yaml theme={null} Privacy protection: - Anonymous viewing options - Personal data minimization - GDPR compliance features - Data retention controls Confidentiality: - Watermarking options - Screenshot prevention - Right-click protection - Print restriction capabilities ``` **Enterprise-grade compliance:** ```yaml theme={null} Activity logging: - User access tracking - Action timestamps - IP address logging - Device information capture Compliance reporting: - Access audit reports - Data handling documentation - Privacy compliance verification - Security incident tracking ``` ```yaml theme={null} Data management: - Retention policy enforcement - Automatic data purging - Export and portability - Right to deletion compliance Geographic compliance: - Data residency controls - Cross-border transfer restrictions - Regional privacy law compliance - Localized data processing ``` ## Advanced Sharing Features **Custom branded experience:** * Company logo integration * Custom color schemes * Branded domain usage * Personalized welcome messages * Corporate footer inclusion **Tool ecosystem integration:** * Slack sharing and notifications * Microsoft Teams integration * Email client embedding * Project management tool sync * Calendar meeting integration ## Sharing Best Practices **Plan appropriate access levels:** ``` ✅ Use least privilege principle ✅ Set appropriate expiration dates ✅ Regular access review and cleanup ✅ Clear sharing purpose communication ✅ Document sharing decisions ``` **Maximize feedback quality:** ``` ✅ Provide context and objectives ✅ Set clear feedback guidelines ✅ Use structured review processes ✅ Follow up on action items ✅ Acknowledge contributions ``` **Maintain sharing security:** ``` ✅ Regularly audit active shares ✅ Revoke unnecessary access ✅ Monitor for unusual activity ✅ Update security settings ✅ Train team on best practices ``` ## Troubleshooting Common Issues ```yaml theme={null} Issue: Users can't access shared designs Solutions: - Verify link hasn't expired - Check permission settings - Confirm user authentication - Test link functionality - Review access restrictions ``` ```yaml theme={null} Issue: Slow loading of shared designs Solutions: - Optimize design file size - Check internet connection - Use appropriate sharing format - Enable progressive loading - Consider embedded alternatives ``` ```yaml theme={null} Issue: Unauthorized access or sharing Solutions: - Revoke compromised links - Enable additional security measures - Review and update permissions - Implement stronger authentication - Audit access logs ``` *** Learn how to set up detailed permission systems for different team roles and responsibilities. [Permissions →](/designing/collaboration/permissions)