> ## Documentation Index
> Fetch the complete documentation index at: https://docs.figr.design/llms.txt
> Use this file to discover all available pages before exploring further.
# Assets & Retention
> Manage how Figr stores, organizes, and retains your design assets and product knowledge over time.
# Assets & Retention
Figr's asset retention system ensures your product knowledge grows stronger over time while giving you complete control over what's stored, how long it's kept, and who can access it.
**Smart retention:** Figr automatically manages your assets for optimal performance while respecting your data governance requirements and storage preferences.
## Asset Categories
**Permanently retained for product memory:**
**What's stored:**
```json theme={null}
{
"designTokens": "Color palettes, typography, spacing",
"componentLibrary": "Button styles, form patterns, navigation",
"brandAssets": "Logos, icons, imagery guidelines",
"layoutPatterns": "Grid systems, breakpoints, containers"
}
```
**Retention:** Permanent (until manually deleted)
**Why:** Foundation for all future designs
**What's stored:**
```json theme={null}
{
"userPersonas": "Detailed user profiles and behaviors",
"workflows": "Key user journeys and task flows",
"constraints": "Technical, business, and regulatory limits",
"analytics": "Performance data and usage patterns"
}
```
**Retention:** Permanent with version control
**Why:** Context improves design relevance
**What's stored:**
```json theme={null}
{
"patternRationale": "Why certain designs work",
"testResults": "A/B test outcomes and learnings",
"userFeedback": "Research insights and usability findings",
"iterationHistory": "How designs evolved and why"
}
```
**Retention:** 2 years by default (configurable)
**Why:** Institutional knowledge and learning
**Temporary assets for active projects:**
**Content:** Work-in-progress designs, experiments, iterations
**Retention:** 90 days after last edit
**Purpose:** Collaboration and review during development
**Content:** Screenshots, inspiration images, competitive analysis
**Retention:** 1 year or until project completion
**Purpose:** Context during design process
**Promotion to permanent:** Any working asset can be promoted to permanent storage if it becomes part of your core product knowledge.
**Temporary performance optimization:**
```
Generated Images: 30 days
Export Files: 7 days
Thumbnail Previews: 60 days
API Responses: 24 hours
```
**Purpose:** Speed up Figr performance
**Management:** Automatic cleanup, no user action needed
## Retention Policies
**Out-of-the-box settings:**
```yaml theme={null}
Design System Assets: Permanent
Product Context: Permanent
User Research: 3 years
Design History: 2 years
Draft Designs: 90 days
Reference Images: 1 year
Export Files: 7 days
```
**Rationale:** Balances memory effectiveness with storage efficiency
**Adjust based on your needs:**
```yaml theme={null}
Focus: Maximize learning, minimize costs
Core Assets: Permanent
Design History: 1 year
Reference Materials: 6 months
Drafts: 30 days
```
**Good for:** Fast iteration, limited storage budget
```yaml theme={null}
Focus: Compliance and audit trails
Core Assets: Permanent + versioned
Design History: 7 years
User Research: 5 years
All Changes: Audited and retained
```
**Good for:** Regulated industries, large organizations
```yaml theme={null}
Focus: Client data separation
Client Assets: Per project retention
Cross-Client Learning: Anonymized patterns only
Project Completion: Archive after 2 years
```
**Good for:** Multiple client projects, confidentiality
**Smart asset management:**
**Cleanup process:**
1. **30 days before expiration:** Notification sent
2. **7 days before expiration:** Final warning with easy extension
3. **Expiration day:** Asset moved to recycle bin
4. **30 days in recycle bin:** Permanent deletion
## Asset Organization
**Figr intelligently organizes your assets:**
```
📁 Design System
├── 🎨 Colors & Typography
├── 🧩 Components
├── 📐 Layout Patterns
└── 🖼️ Brand Assets
📁 Product Knowledge
├── 👥 User Research
├── 🔄 Workflows
├── ⚙️ Technical Constraints
└── 📊 Analytics Data
```
```
📁 Mobile App Design
├── 📱 iOS Patterns
├── 🤖 Android Adaptations
└── 🔄 Cross-Platform Consistency
📁 Web Platform
├── 💻 Desktop Layouts
├── 📲 Mobile Responsive
└── ♿ Accessibility Specs
```
```
⭐ Frequently Used (quick access)
📌 Recently Updated (fresh context)
📚 Reference Library (archived but searchable)
🗑️ Scheduled for Cleanup (review needed)
```
**Custom organization options:**
```
#design-system
#user-research
#mobile-specific
#accessibility
#high-priority
#deprecated
```
**Use for:** Custom categorization and filtering
```
📁 Q4 Redesign
📁 Mobile App Launch
📁 Accessibility Upgrade
📁 Design System V2
```
**Use for:** Project-based organization
**Smart suggestions:**
Figr suggests tags and organization based on content analysis and usage patterns.
**Find assets quickly:**
```
Search examples:
"blue button component from Q3"
"mobile checkout flow user research"
"accessibility patterns for forms"
"dashboard layout with sidebar navigation"
```
**Search capabilities:**
* Full-text search across all asset content
* Visual similarity search for images
* Semantic search for concepts and patterns
* Filter by date, type, project, or usage
## Data Export & Backup
**Your data, your control:** Complete export capabilities ensure you never lose access to your product knowledge and design assets.
**Export specific assets:**
```
Available formats:
✅ Figma (.fig)
✅ Sketch (.sketch)
✅ Adobe XD (.xd)
✅ PNG/SVG (images)
✅ PDF (presentations)
```
```
Available formats:
✅ JSON (design tokens)
✅ CSS/SCSS (stylesheets)
✅ React/Vue (components)
✅ Flutter (mobile code)
✅ HTML/CSS (static)
```
```
Available formats:
✅ Markdown (documentation)
✅ PDF (specifications)
✅ CSV (data tables)
✅ JSON (structured data)
```
**Export entire knowledge base:**
```yaml theme={null}
Export Package Contents:
📁 design-system/
├── tokens.json
├── components/
└── documentation.md
📁 user-research/
├── personas.json
├── analytics-data.csv
└── research-findings.pdf
📁 design-history/
├── decisions.json
├── iterations/
└── test-results.json
```
**Delivery methods:**
* Direct download (ZIP file)
* Cloud storage sync (Dropbox, Google Drive)
* API integration (automated backups)
* Email delivery (for small exports)
**Enterprise backup options:**
```
Frequency: Daily/Weekly/Monthly
Scope: Full/Incremental/Changes only
Destination: Your cloud storage
Format: Choose optimal for your workflow
```
```
Trigger: Every asset change
Method: API webhooks
Destination: Your systems
Format: JSON + files
```
## Storage Management
**Track your storage usage:**
**Usage breakdown:**
```
Design System Assets: 45% (2.1 GB)
Product Context: 25% (1.2 GB)
Design History: 20% (950 MB)
Working Files: 10% (480 MB)
```
**Figr helps optimize storage:**
```
✅ Compress uploaded images without quality loss
✅ Remove duplicate assets automatically
✅ Archive unused reference materials
✅ Optimize export files for size
```
```
📊 Review large assets (>50MB each)
🗑️ Clean up old drafts and experiments
📁 Archive completed projects
🔄 Update retention policies for old projects
```
Figr analyzes your usage patterns and suggests:
* Which assets can be safely archived
* Duplicate assets that can be consolidated
* Outdated materials that may need updating
* Storage policy adjustments based on team size
**Advanced storage options:**
```yaml theme={null}
On-Premise Storage:
- Host Figr memory on your infrastructure
- Complete data sovereignty
- Custom retention and backup policies
- Integration with existing storage systems
Hybrid Cloud:
- Critical assets on-premise
- Working files in Figr cloud
- Automatic synchronization
- Compliance with data residency requirements
```
## Compliance & Governance
**Enterprise-grade compliance:** Figr's retention system supports the most stringent data governance requirements while maintaining design workflow efficiency.
**European data protection compliance:**
```
✅ Right to access: Export all user-related data
✅ Right to rectification: Edit or correct stored data
✅ Right to erasure: Delete data on request
✅ Data portability: Export in machine-readable formats
✅ Privacy by design: Minimal data collection
✅ Consent management: Clear data usage agreements
```
**Specialized compliance support:**
```yaml theme={null}
Healthcare (HIPAA):
- Encrypted storage at rest and in transit
- Access logging and audit trails
- Business associate agreements
- Patient data segregation
Financial (SOX):
- Immutable audit logs
- Change tracking and approval workflows
- Data retention for regulatory periods
- Secure deletion verification
Government (FedRAMP):
- Authorized cloud infrastructure
- Security control implementation
- Continuous monitoring
- Incident response procedures
```
**Tailor retention to your policies:**
```
Policy Examples:
"Design decisions must be retained for 5 years
for patent and intellectual property protection"
"User research data expires after 2 years
unless participants provide extended consent"
"Competitive analysis materials archived after
product launch to prevent accidental disclosure"
```
***
**Asset management mastered:** You now understand how Figr intelligently manages your design assets and product knowledge for optimal performance and compliance.
Learn how to efficiently add context and assets to Figr through various input methods.
[Screenshots & Images →](/designing/input/screenshots-images)