Share Links

Share your designs securely with stakeholders, clients, and team members through customizable sharing links. Control access, gather feedback, and maintain design confidentiality.

Public Links
Private Links
Embedded Links

Open sharing for broad collaboration:

Interface for creating share links with various access and security options

Public link features:

Access control:
- View-only access (default)
- Comment permissions
- Download permissions
- Time-limited access

Security options:
- Password protection
- Domain restrictions
- Expiration dates
- Access logging

Customization:
- Custom link names
- Branded sharing pages
- Welcome messages
- Usage instructions

Secure sharing for sensitive designs:

Invitation-Only

Controlled access sharing:

Email-based invitations
Account requirement for access
Revokable permissions
Audit trail tracking

Team-Only

Internal collaboration:

Organization member access
Department-specific sharing
Role-based permissions
Automatic team sync

Private sharing benefits:

Enhanced security:
- No anonymous access
- User authentication required
- Activity monitoring
- Immediate access revocation

Advanced controls:
- Granular permission settings
- Time-based access windows
- Device restrictions
- Location-based access

Integration with existing workflows:

Website Embedding

<!-- Embed Figr design in webpage -->
<iframe 
  src="https://share.figr.design/embed/abc123"
  width="800" 
  height="600"
  frameborder="0"
  allowfullscreen>
</iframe>

<!-- Responsive embedding -->
<div class="figr-embed-container">
  <iframe 
    src="https://share.figr.design/embed/abc123"
    class="figr-embed-responsive">
  </iframe>
</div>

Presentation Integration

Presentation platforms:
- PowerPoint/Keynote embedding
- Google Slides integration
- Figma presentation mode
- Custom presentation tools

Benefits:
- Live design updates
- Interactive prototypes
- High-resolution display
- Seamless presentation flow

Documentation Integration

Documentation platforms:
- Notion page embedding
- Confluence integration
- Wiki page inclusion
- README file displays

Use cases:
- Design specification docs
- Style guide presentations
- Process documentation
- Training materials

Access Control Management

Permission Levels

Granular access control options:

Viewer Permissions
Commenter Permissions
Collaborator Permissions

View-only access includes:
✅ Design viewing and navigation
✅ Zoom and pan capabilities
✅ Layer inspection (if enabled)
✅ Measurement tools access
✅ Export basic formats (if enabled)

Restrictions:
❌ No editing capabilities
❌ No comment creation
❌ No asset downloads
❌ No sharing permissions
❌ No version history access

Feedback and review access:
✅ All viewer permissions
✅ Comment creation and replies
✅ Suggestion annotations
✅ Approval/rejection marking
✅ Thread participation

Enhanced features:
✅ @mention capabilities
✅ Comment resolution tracking
✅ Feedback categorization
✅ Priority level assignment
✅ Status update notifications

Advanced collaboration access:
✅ All commenter permissions
✅ Design element inspection
✅ Asset download access
✅ High-resolution exports
✅ Prototype interaction

Professional features:
✅ Specification viewing
✅ Code snippet access
✅ Design token inspection
✅ Component library access
✅ Version comparison tools

Time-Based Access

Temporary sharing with automatic expiration:

Temporal access options:

Short-term sharing (1-7 days):
- Client presentations
- Quick feedback rounds
- Emergency reviews
- Time-sensitive approvals

Medium-term sharing (1-4 weeks):
- Project development cycles
- Stakeholder review periods
- User testing phases
- Implementation planning

Long-term sharing (1-6 months):
- Ongoing project access
- Client collaboration
- Documentation reference
- Style guide maintenance

Permanent sharing:
- Public portfolios
- Open source projects
- Educational materials
- Community resources

Dynamic Access Control

Smart permission management:

Conditional Access

Smart access rules:

Time-based conditions:
- Business hours only access
- Weekend restriction
- Timezone-aware permissions
- Project phase alignment

User-based conditions:
- Role-specific access levels
- Department-based permissions
- Seniority-based privileges
- Project involvement level

Content-based conditions:
- Sensitivity level restrictions
- Confidentiality requirements
- IP protection needs
- Client-specific access

Automatic Adjustments

Permission automation:

Project lifecycle integration:
- Discovery phase: Broad access
- Development phase: Team focus
- Review phase: Stakeholder access
- Launch phase: Public sharing

User behavior adaptation:
- Active users: Extended permissions
- Inactive users: Reduced access
- High-value feedback: Enhanced privileges
- Policy violations: Restricted access

Feedback Collection

Comment System
Approval Workflows
Analytics and Insights

Structured feedback collection:

Contextual Comments

Precise feedback placement:

Pin comments to specific elements
Area-based feedback regions
Page-level general comments
Design-wide suggestions

Comment Threading

Organized discussions:

Reply chains and discussions
Comment resolution tracking
Status updates and follow-ups
Decision documentation

Comment features:

Rich text formatting:
- Bold, italic, underline text
- Bullet points and numbering
- Link insertion and references
- Code snippet inclusion

Media attachments:
- Screenshot annotations
- Reference image uploads
- Document attachments
- Video explanation links

Categorization:
- Feedback type tagging
- Priority level assignment
- Department categorization
- Action item identification

Structured review processes:

Review Assignment

Assign specific reviewers with defined responsibilities and deadlines

Feedback Collection

Gather structured feedback with approval/rejection decisions

Consensus Building

Facilitate discussion and resolution of conflicting feedback

Final Approval

Document final decisions and approval for implementation

Workflow automation:

Automated notifications:
- Review assignment alerts
- Deadline reminders
- Feedback submission confirmations
- Approval milestone notifications

Progress tracking:
- Review completion status
- Outstanding feedback items
- Approval percentage tracking
- Timeline adherence monitoring

Feedback pattern analysis:

Analytics dashboard showing feedback patterns, response times, and collaboration metrics

Feedback metrics:

Engagement analytics:
- View duration and frequency
- Comment volume and quality
- User participation rates
- Response time analysis

Quality indicators:
- Actionable feedback percentage
- Resolution rate tracking
- Stakeholder satisfaction scores
- Design iteration efficiency

Collaboration insights:
- Most active contributors
- Feedback category distribution
- Peak collaboration times
- Cross-functional participation

Security and Privacy

Data Protection

Comprehensive security measures:

Encryption
Privacy Controls

Data security:
- TLS 1.3 for data transmission
- AES-256 encryption at rest
- End-to-end encryption for sensitive shares
- Secure key management

Access security:
- Multi-factor authentication support
- SSO integration capabilities
- Session management and timeouts
- Device fingerprinting

Privacy protection:
- Anonymous viewing options
- Personal data minimization
- GDPR compliance features
- Data retention controls

Confidentiality:
- Watermarking options
- Screenshot prevention
- Right-click protection
- Print restriction capabilities

Compliance Features

Enterprise-grade compliance:

Audit Trails

Activity logging:
- User access tracking
- Action timestamps
- IP address logging
- Device information capture

Compliance reporting:
- Access audit reports
- Data handling documentation
- Privacy compliance verification
- Security incident tracking

Data Governance

Data management:
- Retention policy enforcement
- Automatic data purging
- Export and portability
- Right to deletion compliance

Geographic compliance:
- Data residency controls
- Cross-border transfer restrictions
- Regional privacy law compliance
- Localized data processing

Branded Sharing

Custom branded experience:

Company logo integration
Custom color schemes
Branded domain usage
Personalized welcome messages
Corporate footer inclusion

Integration Workflows

Tool ecosystem integration:

Slack sharing and notifications
Microsoft Teams integration
Email client embedding
Project management tool sync
Calendar meeting integration

Access Strategy

Plan appropriate access levels:

✅ Use least privilege principle
✅ Set appropriate expiration dates
✅ Regular access review and cleanup
✅ Clear sharing purpose communication
✅ Document sharing decisions

Feedback Optimization

Maximize feedback quality:

✅ Provide context and objectives
✅ Set clear feedback guidelines
✅ Use structured review processes
✅ Follow up on action items
✅ Acknowledge contributions

Security Maintenance

Maintain sharing security:

✅ Regularly audit active shares
✅ Revoke unnecessary access
✅ Monitor for unusual activity
✅ Update security settings
✅ Train team on best practices

Troubleshooting Common Issues

Access Problems

Issue: Users can't access shared designs
Solutions:
- Verify link hasn't expired
- Check permission settings
- Confirm user authentication
- Test link functionality
- Review access restrictions

Performance Issues

Issue: Slow loading of shared designs
Solutions:
- Optimize design file size
- Check internet connection
- Use appropriate sharing format
- Enable progressive loading
- Consider embedded alternatives

Security Concerns

Issue: Unauthorized access or sharing
Solutions:
- Revoke compromised links
- Enable additional security measures
- Review and update permissions
- Implement stronger authentication
- Audit access logs

Manage Team Permissions

Learn how to set up detailed permission systems for different team roles and responsibilities.Permissions →

How to Begin?

Canvas

Inputs and Research

Product Intelligence

Export and Share

Security & Legal

Invitation-Only

Team-Only

Access Control Management

Feedback Collection

Contextual Comments

Comment Threading

Security and Privacy

Branded Sharing

Integration Workflows

Troubleshooting Common Issues

Manage Team Permissions

​Share Links

​Sharing Options

Invitation-Only

Team-Only

​Access Control Management

​Feedback Collection

Contextual Comments

Comment Threading

​Security and Privacy

​Advanced Sharing Features

Branded Sharing

Integration Workflows

​Sharing Best Practices

​Troubleshooting Common Issues

Manage Team Permissions

Share Links

Sharing Options

Access Control Management

Feedback Collection

Security and Privacy

Advanced Sharing Features

Sharing Best Practices

Troubleshooting Common Issues