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Documentation Index

Fetch the complete documentation index at: https://docs.figr.design/llms.txt

Use this file to discover all available pages before exploring further.

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Share Links

Share your designs securely with stakeholders, clients, and team members through customizable sharing links. Control access, gather feedback, and maintain design confidentiality.

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Sharing Options

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Access Control Management

1

Permission Levels

Granular access control options:
View-only access includes:
✅ Design viewing and navigation
✅ Zoom and pan capabilities
✅ Layer inspection (if enabled)
✅ Measurement tools access
✅ Export basic formats (if enabled)

Restrictions:
❌ No editing capabilities
❌ No comment creation
❌ No asset downloads
❌ No sharing permissions
❌ No version history access
2

Time-Based Access

Temporary sharing with automatic expiration:
Interface showing time-based access controls with expiration settings
Temporal access options:
Short-term sharing (1-7 days):
- Client presentations
- Quick feedback rounds
- Emergency reviews
- Time-sensitive approvals

Medium-term sharing (1-4 weeks):
- Project development cycles
- Stakeholder review periods
- User testing phases
- Implementation planning

Long-term sharing (1-6 months):
- Ongoing project access
- Client collaboration
- Documentation reference
- Style guide maintenance

Permanent sharing:
- Public portfolios
- Open source projects
- Educational materials
- Community resources
3

Dynamic Access Control

Smart permission management:
Smart access rules:

Time-based conditions:
- Business hours only access
- Weekend restriction
- Timezone-aware permissions
- Project phase alignment

User-based conditions:
- Role-specific access levels
- Department-based permissions
- Seniority-based privileges
- Project involvement level

Content-based conditions:
- Sensitivity level restrictions
- Confidentiality requirements
- IP protection needs
- Client-specific access

Permission automation:

Project lifecycle integration:
- Discovery phase: Broad access
- Development phase: Team focus
- Review phase: Stakeholder access
- Launch phase: Public sharing

User behavior adaptation:
- Active users: Extended permissions
- Inactive users: Reduced access
- High-value feedback: Enhanced privileges
- Policy violations: Restricted access

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Feedback Collection

Structured feedback collection:

Contextual Comments

Precise feedback placement:
  • Pin comments to specific elements
  • Area-based feedback regions
  • Page-level general comments
  • Design-wide suggestions

Comment Threading

Organized discussions:
  • Reply chains and discussions
  • Comment resolution tracking
  • Status updates and follow-ups
  • Decision documentation
Comment features:
Rich text formatting:
- Bold, italic, underline text
- Bullet points and numbering
- Link insertion and references
- Code snippet inclusion

Media attachments:
- Screenshot annotations
- Reference image uploads
- Document attachments
- Video explanation links

Categorization:
- Feedback type tagging
- Priority level assignment
- Department categorization
- Action item identification

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Security and Privacy

1

Data Protection

Comprehensive security measures:
Data security:
- TLS 1.3 for data transmission
- AES-256 encryption at rest
- End-to-end encryption for sensitive shares
- Secure key management

Access security:
- Multi-factor authentication support
- SSO integration capabilities
- Session management and timeouts
- Device fingerprinting
2

Compliance Features

Enterprise-grade compliance:
Activity logging:
- User access tracking
- Action timestamps
- IP address logging
- Device information capture

Compliance reporting:
- Access audit reports
- Data handling documentation
- Privacy compliance verification
- Security incident tracking

Data management:
- Retention policy enforcement
- Automatic data purging
- Export and portability
- Right to deletion compliance

Geographic compliance:
- Data residency controls
- Cross-border transfer restrictions
- Regional privacy law compliance
- Localized data processing

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Advanced Sharing Features

Branded Sharing

Custom branded experience:
  • Company logo integration
  • Custom color schemes
  • Branded domain usage
  • Personalized welcome messages
  • Corporate footer inclusion

Integration Workflows

Tool ecosystem integration:
  • Slack sharing and notifications
  • Microsoft Teams integration
  • Email client embedding
  • Project management tool sync
  • Calendar meeting integration

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Sharing Best Practices

1

Access Strategy

Plan appropriate access levels:
✅ Use least privilege principle
✅ Set appropriate expiration dates
✅ Regular access review and cleanup
✅ Clear sharing purpose communication
✅ Document sharing decisions
2

Feedback Optimization

Maximize feedback quality:
✅ Provide context and objectives
✅ Set clear feedback guidelines
✅ Use structured review processes
✅ Follow up on action items
✅ Acknowledge contributions
3

Security Maintenance

Maintain sharing security:
✅ Regularly audit active shares
✅ Revoke unnecessary access
✅ Monitor for unusual activity
✅ Update security settings
✅ Train team on best practices

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Troubleshooting Common Issues

Issue: Users can't access shared designs
Solutions:
- Verify link hasn't expired
- Check permission settings
- Confirm user authentication
- Test link functionality
- Review access restrictions

Issue: Slow loading of shared designs
Solutions:
- Optimize design file size
- Check internet connection
- Use appropriate sharing format
- Enable progressive loading
- Consider embedded alternatives

Issue: Unauthorized access or sharing
Solutions:
- Revoke compromised links
- Enable additional security measures
- Review and update permissions
- Implement stronger authentication
- Audit access logs

Manage Team Permissions

Learn how to set up detailed permission systems for different team roles and responsibilities.Permissions →