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Team Management

Build and manage effective design teams in Figr. Add members, assign appropriate roles, and create collaborative workflows that scale with your organization.

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Team Structure

  • Role Hierarchy
  • Cross-Functional Teams
  • Remote Team Management
Organizational structure for design teams:
Organizational chart showing different team roles and their relationships
Role definitions:
Organization Owner:
- Full organizational control
- Billing and subscription management
- Security policy configuration
- Team structure planning
- Strategic oversight

Team Lead:
- Team performance management
- Project assignment and oversight
- Quality assurance responsibility
- Client relationship management
- Resource allocation decisions

Senior Designer:
- Complex project leadership
- Junior team member mentoring
- Design system contributions
- Cross-functional collaboration
- Technical design expertise

Designer:
- Individual project execution
- Collaborative design work
- Design system usage
- Peer review participation
- Skill development focus

Design Intern:
- Learning-focused participation
- Supervised project work
- Skill building activities
- Mentorship program participation
- Portfolio development

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Team Setup and Onboarding

1

Team Creation

Establish your design team structure:
  • Initial Setup
  • Member Invitation
Team configuration:

Basic information:
- Team name and description
- Primary contact designation
- Billing configuration
- Security settings

Structure planning:
- Role hierarchy definition
- Permission level mapping
- Project assignment strategy
- Collaboration workflow design

Resource allocation:
- Credit distribution planning
- Tool access provisioning
- Storage allocation
- Feature access configuration
2

Onboarding Process

Effective new team member integration:
Onboarding checklist and progress tracking for new team members
Onboarding components:
Welcome and orientation:
- Team introduction and structure
- Tool overview and training
- Project context and goals
- Communication protocols

Skill assessment:
- Current capability evaluation
- Training need identification
- Mentorship assignment
- Learning path creation

Initial assignments:
- Starter project allocation
- Pair programming/designing
- Shadow experienced team members
- Gradual responsibility increase

Integration tracking:
- Progress milestone monitoring
- Feedback collection and response
- Performance evaluation
- Full integration confirmation
3

Role Assignment

Strategic role and permission distribution:
Permission mapping by role:

Creative permissions:
- Design creation and editing rights
- Asset upload and management
- Design system contribution
- Template creation and sharing

Administrative permissions:
- Team member management
- Project creation and archival
- Billing and subscription control
- Security configuration

Collaboration permissions:
- Comment and review capabilities
- Approval workflow participation
- External sharing authorization
- Client communication rights

Project role assignments:

Project ownership:
- Overall project responsibility
- Timeline and milestone management
- Quality assurance oversight
- Stakeholder communication

Technical leadership:
- Design system implementation
- Technical feasibility assessment
- Performance optimization
- Integration planning

Creative direction:
- Visual design leadership
- Brand consistency oversight
- Creative decision making
- Team inspiration and guidance

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Team Performance Management

  • Performance Metrics
  • Goal Setting and Tracking
  • Professional Development
Track team productivity and quality:

Individual Metrics

Personal performance tracking:
  • Design output volume and quality
  • Collaboration contribution frequency
  • Skill development progression
  • Goal achievement measurement
  • Peer feedback scores

Team Metrics

Collective performance assessment:
  • Project completion velocity
  • Quality consistency maintenance
  • Cross-functional collaboration
  • Knowledge sharing frequency
  • Innovation and creativity metrics
Performance analytics:
Productivity measurement:
- Design output per time period
- Revision cycle efficiency
- Stakeholder approval rates
- Implementation success rates

Quality assessment:
- Design system compliance
- Accessibility standard adherence
- User experience improvement metrics
- Technical feasibility accuracy

Collaboration evaluation:
- Cross-team interaction frequency
- Knowledge transfer effectiveness
- Mentorship contribution
- Team culture contribution

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Team Workflow Optimization

1

Process Standardization

Establish consistent team workflows:
  • Design Process
  • Review Process
Standardized design workflow:

Discovery phase:
- Research review and synthesis
- Stakeholder requirement gathering
- Constraint identification
- Success criteria definition

Ideation phase:
- Collaborative brainstorming
- Concept development
- Rapid prototyping
- Initial feasibility assessment

Design phase:
- Detailed design creation
- Design system application
- Accessibility implementation
- Responsive design development

Validation phase:
- Internal design review
- Stakeholder feedback collection
- User testing coordination
- Iteration and refinement

Handoff phase:
- Development specification creation
- Asset preparation and delivery
- Implementation support
- Launch coordination
2

Communication Protocols

Effective team communication:
Meeting structure:

Daily standups:
- Progress updates
- Blocker identification
- Resource need communication
- Collaboration coordination

Weekly reviews:
- Project milestone assessment
- Quality metric review
- Process improvement discussion
- Team alignment verification

Monthly retrospectives:
- Process effectiveness evaluation
- Team satisfaction assessment
- Improvement opportunity identification
- Goal adjustment and planning

Documentation requirements:

Project documentation:
- Clear project briefs and requirements
- Decision rationale recording
- Progress update maintenance
- Final deliverable documentation

Process documentation:
- Workflow guideline maintenance
- Best practice compilation
- Tool usage instructions
- Troubleshooting guides

Knowledge base:
- Design pattern library
- Component usage guidelines
- Brand standard documentation
- Client requirement archives
3

Tool Integration

Seamless workflow tool connectivity:
Integration ecosystem:

Project management:
- Jira integration for task tracking
- Asana connectivity for project planning
- Trello boards for workflow visualization
- Monday.com for resource management

Communication tools:
- Slack workspace integration
- Microsoft Teams connectivity
- Discord server integration
- Email notification systems

Development tools:
- GitHub repository connections
- GitLab project integration
- Figma import/export capabilities
- Code generation tool connectivity

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Team Security and Compliance

Access Control

Secure team access management:
  • Role-based permission systems
  • Project-level access control
  • Time-limited access grants
  • Device registration requirements
  • Geographic access restrictions

Compliance Management

Regulatory requirement adherence:
  • GDPR compliance for EU team members
  • SOC 2 security standard implementation
  • Industry-specific requirement adherence
  • Audit trail maintenance
  • Data protection protocol enforcement

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Best Practices

1

Team Building

Foster effective team dynamics:
✅ Clear role definitions and expectations
✅ Regular communication and feedback
✅ Collaborative decision-making processes
✅ Recognition and celebration of achievements
✅ Continuous learning and development opportunities
2

Performance Optimization

Maximize team effectiveness:
✅ Data-driven performance measurement
✅ Regular process evaluation and improvement
✅ Tool optimization and integration
✅ Skill gap identification and training
✅ Work-life balance maintenance
3

Culture Development

Build positive team culture:
✅ Open communication and transparency
✅ Innovation and experimentation encouragement
✅ Diversity and inclusion promotion
✅ Knowledge sharing and mentorship
✅ Work quality and pride cultivation

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