Assets & Retention

Figr’s asset retention system ensures your product knowledge grows stronger over time while giving you complete control over what’s stored, how long it’s kept, and who can access it.

Asset Categories

Core Assets
Working Assets
Cached Assets

Permanently retained for product memory:

Design System Components

What’s stored:

{
  "designTokens": "Color palettes, typography, spacing",
  "componentLibrary": "Button styles, form patterns, navigation",
  "brandAssets": "Logos, icons, imagery guidelines",
  "layoutPatterns": "Grid systems, breakpoints, containers"
}

Retention: Permanent (until manually deleted) Why: Foundation for all future designs

Product Context

What’s stored:

{
  "userPersonas": "Detailed user profiles and behaviors",
  "workflows": "Key user journeys and task flows",
  "constraints": "Technical, business, and regulatory limits",
  "analytics": "Performance data and usage patterns"
}

Retention: Permanent with version control Why: Context improves design relevance

Design Decisions

What’s stored:

{
  "patternRationale": "Why certain designs work",
  "testResults": "A/B test outcomes and learnings",
  "userFeedback": "Research insights and usability findings",
  "iterationHistory": "How designs evolved and why"
}

Retention: 2 years by default (configurable) Why: Institutional knowledge and learning

Temporary performance optimization:

Generated Images: 30 days
Export Files: 7 days  
Thumbnail Previews: 60 days
API Responses: 24 hours

Purpose: Speed up Figr performance Management: Automatic cleanup, no user action needed

Retention Policies

Default Retention

Out-of-the-box settings:

Design System Assets: Permanent
Product Context: Permanent  
User Research: 3 years
Design History: 2 years
Draft Designs: 90 days
Reference Images: 1 year
Export Files: 7 days

Rationale: Balances memory effectiveness with storage efficiency

Custom Policies

Adjust based on your needs:

Startup/Small Team
Enterprise/Regulated
Agency/Consultancy

Focus: Maximize learning, minimize costs

Core Assets: Permanent
Design History: 1 year
Reference Materials: 6 months
Drafts: 30 days

Good for: Fast iteration, limited storage budget

Focus: Compliance and audit trails

Core Assets: Permanent + versioned
Design History: 7 years  
User Research: 5 years
All Changes: Audited and retained

Good for: Regulated industries, large organizations

Focus: Client data separation

Client Assets: Per project retention
Cross-Client Learning: Anonymized patterns only
Project Completion: Archive after 2 years

Good for: Multiple client projects, confidentiality

Automated Cleanup

Smart asset management:

Timeline showing how different assets are retained and cleaned up automatically

Cleanup process:

30 days before expiration: Notification sent
7 days before expiration: Final warning with easy extension
Expiration day: Asset moved to recycle bin
30 days in recycle bin: Permanent deletion

Asset Organization

Automatic Categorization
Manual Organization
Search & Discovery

Figr intelligently organizes your assets:

By Asset Type

📁 Design System
├── 🎨 Colors & Typography
├── 🧩 Components
├── 📐 Layout Patterns
└── 🖼️ Brand Assets

📁 Product Knowledge
├── 👥 User Research
├── 🔄 Workflows
├── ⚙️ Technical Constraints
└── 📊 Analytics Data

By Project Context

📁 Mobile App Design
├── 📱 iOS Patterns
├── 🤖 Android Adaptations
└── 🔄 Cross-Platform Consistency

📁 Web Platform
├── 💻 Desktop Layouts
├── 📲 Mobile Responsive
└── ♿ Accessibility Specs

By Usage Frequency

⭐ Frequently Used (quick access)
📌 Recently Updated (fresh context)
📚 Reference Library (archived but searchable)
🗑️ Scheduled for Cleanup (review needed)

Custom organization options:

Tags & Labels

#design-system
#user-research
#mobile-specific
#accessibility
#high-priority
#deprecated

Use for: Custom categorization and filtering

Folders & Projects

📁 Q4 Redesign
📁 Mobile App Launch
📁 Accessibility Upgrade
📁 Design System V2

Use for: Project-based organization

Smart suggestions: Figr suggests tags and organization based on content analysis and usage patterns.

Find assets quickly:

Search examples:
"blue button component from Q3"
"mobile checkout flow user research"
"accessibility patterns for forms"
"dashboard layout with sidebar navigation"

Search capabilities:

Full-text search across all asset content
Visual similarity search for images
Semantic search for concepts and patterns
Filter by date, type, project, or usage

Data Export & Backup

Individual Asset Export

Export specific assets:

Design Files
Code & Tokens
Documentation

Available formats:
✅ Figma (.fig)
✅ Sketch (.sketch)  
✅ Adobe XD (.xd)
✅ PNG/SVG (images)
✅ PDF (presentations)

Available formats:
✅ JSON (design tokens)
✅ CSS/SCSS (stylesheets)
✅ React/Vue (components)
✅ Flutter (mobile code)
✅ HTML/CSS (static)

Available formats:
✅ Markdown (documentation)
✅ PDF (specifications)
✅ CSV (data tables)
✅ JSON (structured data)

Bulk Export

Export entire knowledge base:

Export Package Contents:

📁 design-system/
├── tokens.json
├── components/
└── documentation.md

📁 user-research/
├── personas.json
├── analytics-data.csv
└── research-findings.pdf

📁 design-history/
├── decisions.json
├── iterations/
└── test-results.json

Delivery methods:

Direct download (ZIP file)
Cloud storage sync (Dropbox, Google Drive)
API integration (automated backups)
Email delivery (for small exports)

Automated Backups

Enterprise backup options:

Scheduled Exports

Frequency: Daily/Weekly/Monthly
Scope: Full/Incremental/Changes only
Destination: Your cloud storage
Format: Choose optimal for your workflow

Real-time Sync

Trigger: Every asset change
Method: API webhooks
Destination: Your systems
Format: JSON + files

Storage Management

Usage Monitoring
Optimization Suggestions
Enterprise Storage

Track your storage usage:

Storage usage dashboard showing breakdown by asset type and growth over time

Usage breakdown:

Design System Assets: 45% (2.1 GB)
Product Context: 25% (1.2 GB)  
Design History: 20% (950 MB)
Working Files: 10% (480 MB)

Figr helps optimize storage:

Automatic Optimizations

✅ Compress uploaded images without quality loss
✅ Remove duplicate assets automatically
✅ Archive unused reference materials
✅ Optimize export files for size

Manual Optimizations

📊 Review large assets (>50MB each)
🗑️ Clean up old drafts and experiments
📁 Archive completed projects
🔄 Update retention policies for old projects

Smart Suggestions

Figr analyzes your usage patterns and suggests:

Which assets can be safely archived
Duplicate assets that can be consolidated
Outdated materials that may need updating
Storage policy adjustments based on team size

Advanced storage options:

On-Premise Storage:
- Host Figr memory on your infrastructure
- Complete data sovereignty
- Custom retention and backup policies
- Integration with existing storage systems

Hybrid Cloud:
- Critical assets on-premise
- Working files in Figr cloud
- Automatic synchronization
- Compliance with data residency requirements

Compliance & Governance

European data protection compliance:

✅ Right to access: Export all user-related data
✅ Right to rectification: Edit or correct stored data
✅ Right to erasure: Delete data on request
✅ Data portability: Export in machine-readable formats
✅ Privacy by design: Minimal data collection
✅ Consent management: Clear data usage agreements

Industry-Specific Requirements

Specialized compliance support:

Healthcare (HIPAA):
- Encrypted storage at rest and in transit
- Access logging and audit trails
- Business associate agreements
- Patient data segregation

Financial (SOX):
- Immutable audit logs
- Change tracking and approval workflows
- Data retention for regulatory periods
- Secure deletion verification

Government (FedRAMP):
- Authorized cloud infrastructure
- Security control implementation
- Continuous monitoring
- Incident response procedures

Custom Governance

Tailor retention to your policies:

Policy Examples:

"Design decisions must be retained for 5 years 
 for patent and intellectual property protection"

"User research data expires after 2 years 
 unless participants provide extended consent"

"Competitive analysis materials archived after 
 product launch to prevent accidental disclosure"

Explore Input Methods

Learn how to efficiently add context and assets to Figr through various input methods.Screenshots & Images →

How to Begin?

Canvas

Inputs and Research

Product Intelligence

Export and Share

Security & Legal

Assets & Retention

Assets & Retention

Asset Categories

Draft Designs

Reference Materials

Retention Policies

Asset Organization

Tags & Labels

Folders & Projects

Data Export & Backup

Scheduled Exports

Real-time Sync

Storage Management

Compliance & Governance

Explore Input Methods

​Assets & Retention

​Asset Categories

Draft Designs

Reference Materials

​Retention Policies

​Asset Organization

Tags & Labels

Folders & Projects

​Data Export & Backup

Scheduled Exports

Real-time Sync

​Storage Management

​Compliance & Governance

Explore Input Methods

Assets & Retention

Asset Categories

Retention Policies

Asset Organization

Data Export & Backup

Storage Management

Compliance & Governance