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Assets & Retention

Figr’s asset retention system ensures your product knowledge grows stronger over time while giving you complete control over what’s stored, how long it’s kept, and who can access it.

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Asset Categories

Permanently retained for product memory:
What’s stored:
{
  "designTokens": "Color palettes, typography, spacing",
  "componentLibrary": "Button styles, form patterns, navigation",
  "brandAssets": "Logos, icons, imagery guidelines",
  "layoutPatterns": "Grid systems, breakpoints, containers"
}
Retention: Permanent (until manually deleted) Why: Foundation for all future designs
What’s stored:
{
  "userPersonas": "Detailed user profiles and behaviors",
  "workflows": "Key user journeys and task flows",
  "constraints": "Technical, business, and regulatory limits",
  "analytics": "Performance data and usage patterns"
}
Retention: Permanent with version control Why: Context improves design relevance
What’s stored:
{
  "patternRationale": "Why certain designs work",
  "testResults": "A/B test outcomes and learnings",
  "userFeedback": "Research insights and usability findings",
  "iterationHistory": "How designs evolved and why"
}
Retention: 2 years by default (configurable) Why: Institutional knowledge and learning

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Retention Policies

1

Default Retention

Out-of-the-box settings:
Design System Assets: Permanent
Product Context: Permanent  
User Research: 3 years
Design History: 2 years
Draft Designs: 90 days
Reference Images: 1 year
Export Files: 7 days
Rationale: Balances memory effectiveness with storage efficiency
2

Custom Policies

Adjust based on your needs:
Focus: Maximize learning, minimize costs

Core Assets: Permanent
Design History: 1 year
Reference Materials: 6 months
Drafts: 30 days
Good for: Fast iteration, limited storage budget
3

Automated Cleanup

Smart asset management:
Timeline showing how different assets are retained and cleaned up automatically
Cleanup process:
  1. 30 days before expiration: Notification sent
  2. 7 days before expiration: Final warning with easy extension
  3. Expiration day: Asset moved to recycle bin
  4. 30 days in recycle bin: Permanent deletion

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Asset Organization

Figr intelligently organizes your assets:
📁 Design System
├── 🎨 Colors & Typography
├── 🧩 Components
├── 📐 Layout Patterns
└── 🖼️ Brand Assets

📁 Product Knowledge
├── 👥 User Research
├── 🔄 Workflows
├── ⚙️ Technical Constraints
└── 📊 Analytics Data

📁 Mobile App Design
├── 📱 iOS Patterns
├── 🤖 Android Adaptations
└── 🔄 Cross-Platform Consistency

📁 Web Platform
├── 💻 Desktop Layouts
├── 📲 Mobile Responsive
└── ♿ Accessibility Specs

⭐ Frequently Used (quick access)
📌 Recently Updated (fresh context)
📚 Reference Library (archived but searchable)
🗑️ Scheduled for Cleanup (review needed)

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Data Export & Backup

1

Individual Asset Export

Export specific assets:
Available formats:
✅ Figma (.fig)
✅ Sketch (.sketch)  
✅ Adobe XD (.xd)
✅ PNG/SVG (images)
✅ PDF (presentations)
2

Bulk Export

Export entire knowledge base:
Export Package Contents:

📁 design-system/
├── tokens.json
├── components/
└── documentation.md

📁 user-research/
├── personas.json
├── analytics-data.csv
└── research-findings.pdf

📁 design-history/
├── decisions.json
├── iterations/
└── test-results.json
Delivery methods:
  • Direct download (ZIP file)
  • Cloud storage sync (Dropbox, Google Drive)
  • API integration (automated backups)
  • Email delivery (for small exports)
3

Automated Backups

Enterprise backup options:

Scheduled Exports

Frequency: Daily/Weekly/Monthly
Scope: Full/Incremental/Changes only
Destination: Your cloud storage
Format: Choose optimal for your workflow

Real-time Sync

Trigger: Every asset change
Method: API webhooks
Destination: Your systems
Format: JSON + files

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Storage Management

Track your storage usage:
Storage usage dashboard showing breakdown by asset type and growth over time
Usage breakdown:
Design System Assets: 45% (2.1 GB)
Product Context: 25% (1.2 GB)  
Design History: 20% (950 MB)
Working Files: 10% (480 MB)

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Compliance & Governance

European data protection compliance:
✅ Right to access: Export all user-related data
✅ Right to rectification: Edit or correct stored data
✅ Right to erasure: Delete data on request
✅ Data portability: Export in machine-readable formats
✅ Privacy by design: Minimal data collection
✅ Consent management: Clear data usage agreements
Specialized compliance support:
Healthcare (HIPAA):
- Encrypted storage at rest and in transit
- Access logging and audit trails
- Business associate agreements
- Patient data segregation

Financial (SOX):
- Immutable audit logs
- Change tracking and approval workflows
- Data retention for regulatory periods
- Secure deletion verification

Government (FedRAMP):
- Authorized cloud infrastructure
- Security control implementation
- Continuous monitoring
- Incident response procedures
Tailor retention to your policies:
Policy Examples:

"Design decisions must be retained for 5 years 
 for patent and intellectual property protection"

"User research data expires after 2 years 
 unless participants provide extended consent"

"Competitive analysis materials archived after 
 product launch to prevent accidental disclosure"

Explore Input Methods

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